Data Usage and Research

The Research Data Centre provides data from higher eduction research and science studies (typically) for scientific research purposes and for teaching and training purposes.

Reaching the Goal in 3 steps

Eins

Define Purpose and Access

read on

Zwei

Request Usage

data usage application

Drei

Receive Data Access

analyze data

Purposes of Use

Scientific Analyses

Scientific Use Files (SUF) are de facto anonymised data sets for research purposes  (e.g. scientific publications in scientific journals, dissertations, master's or bachelor's theses), which are made available via different modes of data Access (download, remote desktop, on-site).

Teaching and Practicing

Campus Use Files (CUF) are absolutely anonymised data sets for teaching purposes at universities (e.g. seminar papers), which are made available via download.

Modes of Access

On-site

Arbeitsplatz neben stilisierter Datenbank; eigener Arbeitsplatz durchgestrichen

  • Data access at FDZ-DZHW guest working spaces:  The data is made available on the premises of the FDZ-DZHW in a controlled environment on specially secured computers.
  • There, various common programs for data analysis (e.g. Stata, SPSS, R, MAXQDA) are available (partly due to the licensing costs involved only with a limited number of accesses).
  • The transfer of files is not possible.
  • Results: Data users make export requests for their results. The export is then checked and transmitted by the FDZ-DZHW for compliance with data protection.
  • Level of anonymity: low

    Remote-Desktop

    Lokaler Arbeitsplatz steht in Verbindung mit einem Monitor, der mit stilisierter Datenbank verbunden ist

    • Remote access to research data: Users access the data on the terminal server of the FDZ-DZHW via a virtual desktop from their local computers.
    • Various common programs for data analysis (e.g. Stata, SPSS, R, MAXQDA) are available on the terminal server (partly due to the licensing costs involved only with a limited number of accesses).
    • Transferring files to the local computer is not possible.
    • Results: Data users make export requests for their results. The export is then checked and transmitted by the FDZ-DZHW for compliance with data protection.
    • Level of anonymity: moderate

    Download

    Von stilisierter Datenbank zeigt ein Download-Pfeil auf einen lokalen Arbeitsplatz

    • Data access on one's own computer: The data is made available for download so that data users can save it on their local computer, link it to external data sources and analyse it with their own Software.
    • Results: The results of their own analyses are available to data users directly on the local computer itself.
    • Level of anonymity: moderate

    Anonymisation

    The data of the FDZ-DZHW are anonymised to varying degrees depending on the mode of access and purpose of use. The more strongly the data access is controlled by the FDZ-DZHW through technical and organisational measures, the more detailed information can be provided.

    Learn more about our anonymization procedures using an example

    How the data is anonymised in detail can be found in the anonymisation section in the data and method reports for the respective study, which can be downloaded from the search portal.

    Correlation of the analysis potential and the degree of anonymity as well as the offered modes of access

    Retrieve and Select Data

    In our search portal on the RDC data stock you will find information on

    • the study (e.g. data and method report), survey and available data
    • the instrument (e.g. questionnaire, guideline, filter guide diagram, etc.)
    • at variable level for quantitative data (e.g. univariate frequency distributions, statistical measures)
    • as well as further documentation materials (e.g. coding lists, classifications etc.)

    Guidelines for Data Usage

    Download
    CUF1

    Download
    SUF

    Remote-
    Desktop SUF

    On-Site
    SUF

    Status

     

     

     

     

    Students and doctoral candidates (without a permanent position at an academic institution):

     

     

     

     

    • without supervisor2

     

     

     

    • with supervisor2

    People with a permanent position at an academic institution
    (eg. scientific employees)

    Research purpose

     

     

     

     

    Teaching

     

     

     

    Seminar paper/Bachelor's thesis/Master's thesis

     3

     

    Dissertation/Habilitation

    Research project


    1 Only the Download CUF can be provided without a contract; the application is sufficient here.
    2 People with a permanent position at an academic institution.
    3 If the Download SUF is not available, a Remote-Desktop SUF can be provided.

    Information on applying for the Data Products

    Requirement: CUFs are issued to lecturers at scientific institutions for teaching purposes and to students for practice purposes. You can find an overview of the available CUF here (German).

    Costs: CUFs are free of charge

    Application: Please select the respective CUF-products via our search portal. Afterwards, you will be directed to our service portal for application.

    Examination of the application: Upon receipt of the application it will be examined whether the formal criteria have been met and whether a teaching or exercise purpose exists.

    Data provision: Subsequently, the FDZ-DZHW provides the data via download.

    Duration until data provision: It can take up to one week from application to data provision.

    Requirement: Prerequisites for the use of a SUF are a scientific purpose and the employment of the data user at a scientific institution. Students or doctoral candidates without such employment must apply for a SUF together with a supervising employee of an academic institution. The data will not be made available for commercial purposes (e.g. market research).

    Costs: SUFs are free of charge.

    Application: Please select the respective SUF-products via our search portal. Afterwards, you will be directed to our service portal for application.

    Examination of the application: Upon receipt of the application, it is checked whether the formal criteria have been met and whether a scientific purpose of use exists. In addition, the application is checked with regard to the resources requested (e.g. available software licenses for remote desktop or on-site in the desired period).

    Conclusion of agreement: After the application has been successfully reviewed, a data usage agreement will be issued and sent to you by post. This must be signed by all data users and returned to the DZHW by post.

    Data provision: As soon as we receive the data usage agreement by post, the data can be provided via the access method you requested.

    Duration until data provision: It can take up to four weeks from application to data provision.

    If you are not able to use any of the available SUFs for your research purpose, you can apply for an individual preparation of further DZHW data for a fee (see fees for individual data preparation). To do so, please contact userservice [oat] dzhw [ttot] eu first.

    Since an individual anonymisation concept for the requested data must be drawn up in consultation with you in advance of the data provision and the data is then prepared accordingly, the provision of individually prepared data takes a few weeks or, as experience shows, months for more complex requests.

    This service is not available for students.

    Talk to us!

    Please do not hesitate to contact us. We will be happy to assist you with any questions you may have.

    Office hours by phone: Monday to Thursday from 10:00am-12:00pm and 1pm-3pm and Friday from 10:00am-13:00pm.

    Default Portrait

    Marten Wallis

    userservice@dzhw.eu

    +49 511 450670-801

    Default Portrait

    Johanna Niebuhr

    userservice@dzhw.eu

    +49 511 450670-801

    Default Portrait

    Christine John

    userservice@dzhw.eu

    +49 511 450670-801

    Complaints?

    If you have any problems using the FDZ-DZHW data, please first contact your contact person at the FDZ. If you have the impression that the problem cannot be solved together with us, you can contact the Complaints Office of the German Data Forum (RatSWD). You can use a contact form to address unresolved problems to the RatSWD. The contact form as well as details on competences and procedure can be found on the RatSWD website.