Information on data use

Campus Use Files (CUF) / Scientific Use Files (SUF)

The FDZ-DZHW provides data from higher education research and science studies for secondary use as Campus Use Files (CUF) and Scientific Use Files (SUF).

Campus Use Files (CUF)

are totally anonymised data sets created for academic teaching.

 

Scientific Use Files (SUF)

are de facto anonymised data sets created for research.

 

The search portal of the FDZ-DZHW gives an overview of the available data and provides free access to various documentation materials on these data, such as data and method reports, survey instruments and, in the case of quantitative data, information at variable level (e.g., univariate frequency distributions, statistical measures). There, users can directly select and request the data they require. Relevant background information can be found in the table below.

 

Campus Use File (CUF):
Download

Scientific Use File (SUF):
Download

Scientific Use File (SUF):
Remote-Desktop

Scientific Use File (SUF):
On-Site

Legal-organi-sational measures

very low

low

moderate

high

Permitted purpose of use

  • scientific teaching and training
  • seminar assignment / term paper / bachelor’s / master’s thesis
  • PhD thesis / Habilitation thesis
  • scientific articles in journals / research projects
  • for certain types of data: non-commercial statistical purposes

Permitted purpose of use

  • seminar assignment / term paper / bachelor's / master's thesis
  • PhD thesis / Habilitation thesis
  • scientific articles in journals / research projects
  • for certain types of data: non-commercial statistical purposes

 

Permitted purpose of use

  • seminar assignment / term paper / bachelor's / master's thesis (if no download SUF is available or if it is not sufficient for the research objective)
  • PhD thesis / Habilitation thesis
  • scientific articles in journals / research projects
  • for certain data: non-commercial statistical purposes

Permitted purpose of use

  • seminar assignment / term paper / bachelor's / master's thesis (if no download or remote-desktop SUF is available or if it is not sufficient for the research objective)
  • PhD thesis/Habilitation thesis
  • scientific articles in journals / research projects
  • for certain data: non-commercial statistical purposes

Permitted user groups

  • students
  • doctoral researchers not employed at a research institution
  • persons employed at a research institution
  • in the case of the above-mentioned exceptions (non-commercial statistical purposes): further groups of persons outside of research, after review by the FDZ

 

Permitted user groups

  • students and doctoral researchers not employed at a research institution whose supervisor is employed at a research institution
  • persons employed at a research institution
  • after individual assessment: persons with an explicit interest in research and academic publication who are not employed at a research institution (e.g., emeritus professor)
  • in the case of the above-mentioned exceptions (non-commercial statistical purposes): further groups of persons outside of research, after review by the FDZ

Permitted user groups

  • students and doctoral researchers not employed at a research institution whose supervisor is employed at a research institution
  • persons employed at a research institution
  • after individual assessment: persons with an explicit interest in research and academic publication who are not employed at a research institution (e.g., emeritus professor)
  • in the case of the above-mentioned exceptions (non-commercial statistical purposes): further groups of outside of research, after review by the FDZ

Permitted user groups

  • students and doctoral researchers not employed at a research institution whose supervisor is employed at a research institution
  • persons employed at a research institution
  • after individual assessment: persons with an explicit interest in research and academic publication who are not employed at a research institution (e.g., emeritus professor)
  • in the case of the above-mentioned exceptions (non-commercial statistical purposes): further groups of persons outside of research, after review by the FDZ

Necessary information and agreements

 

Necessary information and agreements

Necessary information and agreements

Necessary information and agreements

Statistical measures

very high

high moderate low

Detailed information on how the data are anonymised by means of statistical measures (usually aggregation or deletion of information) can be found in the section “Anonymisation” of the respective data and methods report on the data, which can be downloaded from the search portal.

Technical measures

very low

Provision of data

low

Provision of data

moderate

Provision of data

high

Provision of data

The data are made available for download so that users can work with them on their local computer, analyse them with their own software and, if desired, link them to other data.

 

The data are made available for download so that users can work with them on their local computer, analyse them with their own software and, if desired, link them to other data.

 

Users access the data stored on the terminal server of the FDZ-DZHW remotely, from their local computers, with the help of a virtual desktop. There, they can analyse the data with software commonly used in the community (e.g., Stata, SPSS, R, MAXQDA) (due to software licensing costs, numbers may be limited).

 

The data are made available at a specially secured guest workstation in a controlled environment on the premises of the FDZ-DZHW and can be analysed there with software commonly used in the community (e.g., Stata, SPSS, R, MAXQDA) (due to software licensing costs, numbers may be limited).

Specially secured means: only individual access to the room, obligation to lock the work computer when absent, disconnection of the work computer from the Internet, locking of USB ports, prohibition of taking laptops and mass storage devices, taking mobile phone devices and devices for image recording only with a security seal, prohibition of autonomous installation of software.

Access

The data are not password-protected. After expiry of the period of use, data must be deleted.

The results of their own analyses are available to data users on their local computer

 

Access

The data are password-protected, the password is communicated by telephone. After expiry of the period of use, data must be deleted.


The results of their own analyses are available to data users on their local computer.

 

Access

An individual user account is created, the password is communicated by telephone.


An autonomous transfer of files to local computers and vice versa is not possible. However, data users can request import or export of data. The FDZ-DZHW checks such requests for possible violations of data protection laws. Import/export is carried out if there are no objections.

Access

An individual account is set up for users, the password is communicated personally.

An autonomous transfer of files to own data carriers and vice versa is not possible. However, data users can request import or export of data. The FDZ-DZHW checks such requests for possible violations of data protection law. Import/export is carried out if there is no objection.

Provisioning period

approx. one week

approx. four weeks approx. four weeks approx. four weeks

Costs

free of charge


There may be exceptions if special services are provided by the FDZ-DZHW, e.g., if the data are linked with other databases (cf. cost model).

free of charge


There may be exceptions if special services are provided by the FDZ-DZHW, e.g., if the data are linked with other databases (cf. cost model).

free of charge


There may be exceptions if special services are provided by the FDZ-DZHW, e.g., if the data are linked with other databases (cf. cost model).

free of charge


There may be exceptions if special services are provided by the FDZ-DZHW, e.g., if the data are linked with other databases (cf. cost model).

 

 

Individual preparation of data

It is also possible, for a fee, to request an individual preparation of further DZHW data that have not yet been available for secondary use (cf. cost model; this service is not available to students). Since an individual concept for the anonymisation of requested data must be created in consultation with the user before the data are made available and processed accordingly, the provision of individually processed data may take several weeks, or months in the case of more complex requests. If you are interested, please contact us via e-mail first.

Note on the timeliness of information

The above regulations and processes for data use represent the current status. They replace earlier regulations and processes that may still be described in older documentation materials.

Talk to us!

Please do not hesitate to contact us. We will be happy to assist you with any questions you may have.

Office hours by phone: Monday to Thursday from 10am to 12pm and 1pm to 3pm and Friday from 10am to 1pm.

Default Portrait

Christine John
FDZ-DZHW User Service

userservice@dzhw.eu

+49 511 450670-801

Default Portrait

Henrike Schmidtchen
FDZ-DZHW User Service

userservice@dzhw.eu

+49 511 450670-801